OFFICE COORDINATOR/MA - PULMONARY OFFICE - FT, M-F

The Toledo Clinic

The Toledo Clinic

Toledo, OH, USA

Posted on May 19, 2026
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Toledo Clinic's Pulmonary Office is seeking a full-time Office Coordinator to oversee the day to day operations of the office, supervise staff, and provide clinical support when needed. Qualified candidates will have previous experience as a MA in a medical office setting and have an active MA credential (RMA, CMA, CCMA). Hours are Monday - Friday, approximately 8:00-5:00.

General Summary

Provides direction and guidance to staff and acts as liaison to administration. Works under the supervision of the Physician.

Essential Duties & Responsibilities

  • Consistently arrives at work on time and adheres to regular work schedule.
  • As directed, delegates responsibilities to others and oversee that staff members are performing their functions correctly. Informs physician of recommendations for improvement.
  • Complete necessary payroll forms and authorize/deny overtime or PTO time requests.
  • Effectively communicate with the Drs. and staff and keep them updated on issues of concern.
  • Attend medical office manager meetings.
  • Maintain personal relations with patients and address and resolve patient complaints or concerns.
  • Maintain adequate equipment and supplies.
  • Assist Drs. with patient care (i.e.: assisting with minor procedures/surgeries such as removing sutures, staples, moles, etc.). Escort patients to exam room.
  • Clean and prepare exam rooms.
  • Prepare patients for Drs. (i.e.: histories, blood pressure, vitals, etc.).
  • Various clerical duties (i.e.: answering phones, scheduling appointments, handling patient charts, etc.).
  • Sterilize and prepare instruments.
  • At the request of the physician, call in prescription refills.
  • Act as liaison with Administration
  • Performs clinical and/or clerical work for the physician.

Other Essential Duties May Include but Are Not Limited To

  • Complete medical coding paperwork and/or handle collections.
  • Follow up with lab work and/or x-rays.
  • Administer injections.
  • Other duties as assigned.

Knowledge, Skills & Abilities Required

Required:

  • Consistently arrives at work in appropriate/professional attire.
  • Completes all tasks within established time frame.
  • Previous medical office experience.
  • Adheres to, and ensures department’s compliance with, the clinic’s policies and procedures and governing rules and regulations.
  • Assists with recruitment, retention, discipline and training of staff.
  • Demonstrates adaptability to expanded roles.
  • Credentialed as a Medical Assistant (i.e.: CMA/RMA/CCMA).

Education:

  • HS diploma or GED.
  • Medical Assisting degree or diploma from an accredited school.

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