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MEDICAL CHART PREP PROCESSOR
The Toledo Clinic
Toledo, OH, USA
Posted on May 17, 2026
General Summary
Responsible for portaling and scanning paper documents into electronic medical records for upcoming patient appointments. Responsible for reviewing patient records to add comorbid conditions to patient problem list. Responsible for electronically processing patient health information. Clinical knowledge and understanding of medical terminology to correctly identify health information in medical charts.
Essential Duties & Responsibilities
- Consistently arrives at work on time and adheres to regular work schedule.
- Portal patient records from outside health systems.
- Review patient records for comorbid conditions to add to patient problem list.
- Accurately scan medical records into EHR system.
- Fax records to physician offices or Hospitals.
- Answer phones.
- Ability to identify patient medical record documents by name.
Other Essential Duties May Include but Are Not Limited To
- Handle requests for release of patient medical information according to HIPAA rules and copy service contract.
- Other duties as assigned.
Knowledge, Skills & Abilities Required
Required:
- Consistently arrives at work in appropriate/professional attire.
- Completes all tasks within established time frame.
- Adheres to all clinic policies and procedures.
- Knowledge of comorbid conditions.
- Clinical knowledge and ability to read and understand medical charts.
- Ability to accurately identify medical record documentation by name for electronic filing.
- Excellent customer relations and phone protocol.
- Excellent organizational skills.
- Seeks appropriate tasks when primary tasks are completed and assists co-workers as needed.
- Demonstrates adaptability to expanded roles.
Education:
- HS diploma or GED.
Preferred:
- Previous experience in a medical office, in medical coding, or in medical records.