HR ASSISTANT - FULL TIME

The Toledo Clinic

The Toledo Clinic

People & HR

Toledo, OH, USA

Posted on Apr 14, 2026
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General Summary

The function of the human resource assistant is to provide clerical support for the HR department. He/she assists with the processing of new hires and termed employees. He/she is responsible for typing, data entry, copies, filing and other support functions.

Works under the supervision of the HR Manager.

Essential Duties & Responsibilities

  • Consistently arrives at work on time and adheres to regular work schedule.
  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Ensure all scanning is up to date.
  • Verifies licensure and certifications to ensure they are up to date.
  • Meets with new hires to complete onboarding.
  • Create employee badges and gains an intricate knowledge of the badge system.
  • Assigns and tracks progress of courses and policy signatures in the Performance Learning system
  • Follow-up on trainings, licensures and policy sign offs.
  • Types memos and other correspondence as assigned.
  • Updates employee data in ADP.
  • Employment verifications.
  • Scans files and other documentation.
  • Maintains strictest confidentiality.
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR staff or management.
  • Assists with planning and execution of special events such as, employee recognition/engagement events, holiday parties, fund raisers for charity events, and TTC blood drives.

Other Essential Duties May Include but Are Not Limited To

  • Assists with special projects.
  • Assists with candidate screening and recruitment.
  • Assists with float pool scheduling.
  • Other duties as assigned.

Knowledge, Skills & Abilities Required

Required:

  • Consistently arrives at work in appropriate/professional attire.
  • Completes all tasks within established time frame.
  • Adheres to all clinic policies and procedures.
  • Previous office experience helpful with strong typing skills and computer software experience (Microsoft Office suite).
  • Must have the ability to prioritize and handle multiple projects.
  • Strong communication and customer service skills.
  • Seeks appropriate tasks when primary tasks are completed and assists co-workers as needed.
  • Demonstrates adaptability to expanded roles.

Education:

Preferred:

  • High School Diploma or equivalent with additional Human Resources or Business Courses.
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