Project Coordinator

The Mannik & Smith Group, Inc.

The Mannik & Smith Group, Inc.

Administration

Posted on May 6, 2026
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CPH is a multi-disciplinary Engineering and Architecture firm that ranks in the nation’s Top 500 Design Firms by ENR Magazine. We are seeking a Project Coordinator to join our dynamic and collaborative Community Development team in Tampa, Orlando, or Sanford, FL!

The Project Coordinator (PC) plays a critical role in supporting project execution by managing contracts, schedules, budgets, documentation, and stakeholder communication. This role ensures seamless coordination of operational and logistical aspects across project teams and acts as a bridge between project management and cross-functional teams, ensuring that projects run efficiently while maintaining clear and effective communication with sub-consultants, clients, and internal teams across multiple disciplines.
Department
Civil/Municipal
Employment Type
Full Time
Location
Tampa, FL
Workplace type
Onsite

Duties Include

1. Project Setup & Administrative Coordination
  • Assist in pipeline development and tracking and ensure appropriate records are created and updated.
  • Assist with initial project setup and ensure compliance with company Standard Operating Procedures (SOPs) for project setup and execution.
  • Maintain project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements.
  • Facilitate (as needed) internal kick-off meetings to align teams on project scope, roles, and deliverables.
2. Schedule & Budget Tracking
  • Work closely with team to assist in budget tracking, financial forecasting, and invoicing preparation.
  • Support the maintenance of project schedules, ensuring alignment with deadlines and deliverables.
  • Track change orders and budget modifications, ensuring that project financials remain updated and aligned with contractual agreements.
3. Contract & Documentation Management
  • Assist in contract lifecycle management, including sub-consultant agreements, client contracts, and regulatory documentation.
  • Ensure proper digital and physical record-keeping for all project-related documents, maintaining version control and accessibility.
  • Coordinate with legal and finance teams to ensure contract compliance, approvals, and execution.
4. Stakeholder & Client Coordination
  • Act as a liaison between internal teams, sub-consultants, vendors, and clients, ensuring clear and efficient communication.
  • Support client interactions by preparing meeting materials, presentations, and project reports.
  • Facilitate cross-discipline coordination across internal teams, including engineering, permitting, finance, and architecture.
5. Financial Review & Reporting Support
  • Assist in preparing weekly financial reports, tracking project expenditures and work authorizations (EWA).
  • Coordinate with team to validate billable hours, budgets, and contract compliance.
  • Support financial forecasting and fund allocation as part of grant lifecycle if applicable.
  • Track billing milestones and assist with invoice processing, ensuring alignment with project scope and financial goals.

Requirements

Education & Experience
  • Associates or Bachelor’s degree preferred; equivalent coordination or operations experience may be considered in lieu of a degree.
  • Experience in project coordination, preferably within the AEC industry or professional services environment preferred.
  • Experience with financial tracking, contracts, and multi-disciplinary project coordination.
  • Experience supporting multiple projects, teams, and deadlines in a fast-paced environment.
  • Demonstrated ability to coordinate across internal teams, clients, and external partners with strong organizational and communication skills.

Compensation & Benefits

  • Dependent upon experience.
  • CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company.
  • Company Paid Life Insurance and Short-Term Disability.
  • 401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.
CPH is an Equal Opportunity/Affirmative Action/Drug Free Work Environment Employer.

About CPH

CPH is a multi-disciplined design firm that’s growing quickly across the country. Our diverse team of almost 400 individuals are the heartbeat of our company and the reason for our success. The unique contributions that people bring to our firm sets us apart and allows us to bring exceptional service to the communities and clients we serve.
At CPH, we offer small company culture with a big company presence. Founded by three visionaries in 1981, CPH has grown over 40 years to serve a long list of public and private clients across a spectrum of markets. Our comprehensive offering of services and broad reach has provided CPH the opportunity to team with clients in Building Stronger Communities Together across the nation and throughout the Caribbean.
CPH is a part of the Trilon Group of companies. Its mission is to bring together North America's best infrastructure consulting firms in a collaborative environment with a People-First focus to accelerate their ability to deliver smart and sustainable solutions to clients. Through the partnership with Trilon, CPH professionals have the opportunity to network and share best practices with a host of other professionals across the country.
Our future is bright, and we need more talented professionals with an entrepreneurial spirit to grow with us! Could this be you?


Our Hiring Process

Stage 1:

Applied

Stage 2:

Initial Screening

Stage 3:

1st Interview

Stage 4:

Offer

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