Accounts Payable Specialist

The Mannik & Smith Group, Inc.

The Mannik & Smith Group, Inc.

Accounting & Finance

Posted on May 1, 2026
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CPH is a multi-disciplined Engineering and Architectural design firm that ranks in the nation’s Top 500 Design Firms by ENR Magazine.

We are actively seeking to hire the following position in Sanford, FL:
  • Accounts Payable Specialist
Job Summary:

The Accounts Payable Specialist is responsible for the accurate, timely, and controlled processing of vendor invoices, subcontractor payments, employee reimbursements, and related payables. This role plays a critical part in maintaining financial discipline, supporting project execution, and ensuring compliance with company policies and portfolio governance standards.

In a project-based AEC environment, the AP Specialist ensures that labor, subcontract, and direct expense payments are properly recorded, aligned with project budgets, and supported by appropriate approvals.

This position supports cash flow forecasting, vendor relationships, audit readiness, and internal controls.
Department
Corporate/Administrative
Employment Type
Full Time
Location
Sanford, FL
Workplace type
Hybrid

Duties Include

Trade, Subcontract & Intercompany Voucher and Invoice Processing
  • Receive, review, and process vendor and subcontractor invoices.
  • Verify invoice accuracy, required documentation, and proper approvals.
  • Match invoices to purchase orders, subcontracts, or authorized commitments where applicable.
  • Code invoices to appropriate general ledger accounts, projects, and cost centers.
  • Ensure subcontract costs are recorded accurately against project budgets.
  • Ensure proper GL accounting separating direct vs. indirect and allowable vs. unallowable.
Payment Processing & Cash Discipline
  • Prepare and schedule vendor payments in accordance with established payment terms and internal approval workflows.
  • Maintain accurate vendor master records, including secure handling of banking and sensitive information.
  • Monitor payment approvals and ensure compliance with delegation of authority policies.
  • Provide AP aging reports to Accounting leadership to support cash outflow planning and forecasting.
  • Support disciplined management of Days Payable Outstanding (DPO) in alignment with company cash strategy.
Reconciliation & Controls
  • Reconcile vendor statements to the AP ledger to ensure completeness and accuracy.
  • Investigate and resolve discrepancies, duplicate invoices, or coding errors promptly.
  • Reconcile corporate credit cards, employee advances, and expense reimbursements.
  • Maintain audit-ready documentation for all payables transactions.
  • Assist in month-end close activities related to AP accruals and reconciliations.
Employee Expense & Reimbursement Management
  • Review and process employee expense reports for compliance with company policies.
  • Ensure appropriate documentation and approvals are obtained.
  • Reconcile outstanding advances and follow up on aging employee balances.
  • Ensure proper GL accounting separating direct vs. indirect and allowable vs. unallowable.
Vendor & Internal Relationship Management
  • Maintain professional relationships with vendors, subcontractors, and internal project teams.
  • Respond to vendor inquiries promptly and resolve payment issues effectively.
  • Coordinate with project managers to ensure subcontract invoices align with contract terms and project status.
Compliance & Continuous Improvement
  • Ensure compliance with GAAP and company accounting policies.
  • Support internal and external audit requests related to AP transactions.
  • Identify opportunities to improve AP workflows, automation, and documentation standards.
  • Reinforce adherence to internal controls and portfolio governance expectations.
  • Perform other duties as assigned.

Requirements

  • Strong attention to detail and transactional accuracy
  • Understanding of basic accounting principles and GAAP
  • Ability to manage high-volume invoice processing in a deadline-driven environment
  • Strong organizational and time-management skills
  • Professional communication skills with vendors and internal stakeholders
  • High discretion handling confidential financial information
  • Proficiency in Microsoft Excel and accounting systems
  • Ability to operate effectively in a structured, process-driven environment
  • Bilingual (Spanish) preferred but not required

Education and Experience:

  • Associate or Bachelor’s degree in Accounting, Finance, or related field preferred, experience on the job will be take into consideration
  • 3-6 years of experience in accounts payable, vendor payment processing, and reconciliations
  • Experience in construction, engineering, or professional services strongly preferred
  • Experience with Deltek Vantagepoint a plus

Compensation & Benefits

  • Dependent upon experience.
  • CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company.
  • Company Paid Life Insurance and Short-Term Disability.
  • 401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.
CPH is an Equal Opportunity/Affirmative Action/Drug Free Work Environment Employer.

About CPH

CPH is a multi-disciplined design firm that’s growing quickly across the country. Our diverse team of almost 400 individuals are the heartbeat of our company and the reason for our success. The unique contributions that people bring to our firm sets us apart and allows us to bring exceptional service to the communities and clients we serve.
At CPH, we offer small company culture with a big company presence. Founded by three visionaries in 1981, CPH has grown over 40 years to serve a long list of public and private clients across a spectrum of markets. Our comprehensive offering of services and broad reach has provided CPH the opportunity to team with clients in Building Stronger Communities Together across the nation and throughout the Caribbean.
CPH is a part of the Trilon Group of companies. Its mission is to bring together North America's best infrastructure consulting firms in a collaborative environment with a People-First focus to accelerate their ability to deliver smart and sustainable solutions to clients. Through the partnership with Trilon, CPH professionals have the opportunity to network and share best practices with a host of other professionals across the country.
Our future is bright, and we need more talented professionals with an entrepreneurial spirit to grow with us! Could this be you?


Our Hiring Process

Stage 1:

Applied

Stage 2:

Initial Screening

Stage 3:

1st Interview

Stage 4:

Offer

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