Full job description

Bookkeeper / Administrative Assistant

Pay: $21.00–$25.00 per hour (based on experience)
Schedule: Monday–Friday, 9:00 a.m.–4:00 p.m.

We are seeking an experienced Bookkeeper / Administrative Assistant with hands-on accounting knowledge to join our team. This position requires a detail-oriented professional who can manage accounting functions while supporting daily administrative operations.

Responsibilities

• Full-cycle Accounts Payable, including check processing
• Accounts Receivable, including billing, AIA billing, and Textura
• Prepare and maintain financial reports, including General Ledger, Profit & Loss, Income Statements, Work-in-Progress (WIP), and Sales reports
• Bank reconciliations, deposits, and check processing using Quicken
• Microsoft Dynamics accounting system data entry and maintenance
• Job setup and accounting entries in Tekla
• Process weekly employee timecards and maintain job costing records
• Assist with payroll-related documentation and employee records
• Collect and maintain new hire paperwork, benefits enrollment, and 90-day employment documentation
• Maintain workers' compensation, sales tax, CAT, state, and federal tax records
• Administer drug-free workplace testing documentation
• Manage Certificates of Insurance (COIs), lien waivers, purchase orders, and contractor documentation
• Assist with audit preparation, including AISC reporting, CARs, and equipment tag records

Qualifications

• Required: Demonstrated bookkeeping and accounting experience
• Strong understanding of Accounts Payable, Accounts Receivable, general ledger, bank reconciliations, and financial statements
• Experience with Microsoft Dynamics required
• Experience with Quicken, Microsoft Excel, and Microsoft Word
• Experience with Textura, AIA billing, or Tekla is preferred
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities while maintaining accuracy
• Notary Public certification is a plus or willingness to obtain certification

Background check and Drug screen is required

#TOL1

Pay: $21.00 - $25.00 per hour

Work Location: In person