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IP Patent Assistant
Shumaker, Loop & Kendrick
Toledo, OH, USA
Posted on Feb 7, 2026
The IP Patent Assistant will assist patent attorneys and patent agents with high volume patent matters end-to-end from preparation to maintenance. This will include various domestic and international filings, correspondence with agents, clients, and inventors, and related tasks. Our ideal candidate will have at least 2 years of patent experience with a strong understanding of the United States patent process.
Where You'll Work
The IP Patent Assistant role is an hourly non-exempt position and will work full-time at our Toledo, Ohio office. There is a possibility of remote for an experienced candidate.
What You'll Do
- Draft, proofread, send, file and manage correspondence internally and externally, as well as memos, contracts, forms, and other relevant documents
- Prepare and file Information Disclosure Statements, U.S. patent applications and various types of responses to Office Actions
- Correspond and provide updates to foreign associate network for non-U.S. patent matters
- Provide status updates to clients both domestically and abroad
- Coordinate with U.S. Patent and Trademark Office staff to resolve issues related to patents
- Assist attorneys on non-patent and trademark intellectual property matters
- Perform post-allowance diligence, pay patent issue fees and close files
- Schedule and manage all appointments and contact lists as necessary
- Work collaboratively with firmwide intellectual property team
- Review and revise billing as appropriate
What We’re Looking For
- Minimum of high school diploma required; bachelor’s degree or higher preferred
- 2+ years of experience with patent experience preferred
- Demonstrates a thorough understanding of United States patent processes
- Experience filling PCT patent applications
- Strong understanding of patent and trademark terminology
- Advanced technical skills including Microsoft Word, Excel and PowerPoint
- Project and case management skills, including a strong aptitude for managing and prioritizing multiple projects and deadlines with a high attention to detail
- Superior research, organizational and verbal and written communication skills
Who We Are
We’re not just another law firm - we’re something different. At Shumaker, our professional staff are the backbone of our success, providing the essential support that enables our firm to thrive. From operations and finance to marketing and technology, our team members enjoy a collaborative, people-first culture where their contributions truly make an impact. As one of the 200 largest law firms in the United States, we’re looking for talented professionals who want to grow their careers and be part of a firm that values dedication, teamwork, and innovation.
Physical Requirements
- Sitting position, static for up to one-half hour at a time, up to six hours per day.
- Standing and walking regularly, up to two hours per day.
- Lifting and carrying up to 20 pounds occasionally.
- Bends and stoops occasionally, up to one-half hour per day.
We are committed to providing reasonable accommodations to individuals with disabilities to ensure equal access to employment opportunities. If you require accommodations during the application or interview process, please let us know.
Notice to Recruiters: We are not accepting outside recruiter applications for this position. If you have any questions, please contact Colleen Miller, Director of Recruitment at cmmiller@shumaker.com. Kindly do not contact attorneys or other employees directly.