Reichle Klein Group is seeking a detail-oriented Account Recievable / Account Payable Accounting Associate to support accounts receivable and accounts payable activities for our Property Management and Facilities Maintenance operations. This role is responsible for accurately recording payments, processing invoices and weekly payables, following up on outstanding receivables, maintaining organized records, and serving as a key point of contact for tenant-related accounting questions. The ideal candidate is organized, dependable, highly accurate, and comfortable managing multiple priorities in a deadline-driven environment. Key Responsibilities - Record receivables, including ACH payments, checks, money orders, and cashier’s checks, to the appropriate accounts.
- Monitor and follow up on delinquent accounts using email, phone, mail, and applicable software platforms.
- Verify required approvals and submit weekly commercial and residential payables by check, ACH/EFT, or e-check.
- Prepare payable checks for mailing and ensure routine payables are submitted on schedule.
- Maintain accurate physical and electronic records for accounts payable and accounts receivable.
- Copy, scan, and file receivable deposits according to document-retention guidelines.
- Monitor individual and shared accounts payable and receivable email inboxes.
- Distribute invoices received electronically or by mail.
- Invoice tenants for property expenses assigned to them under lease agreements.
- Serve as the primary point of contact for tenant accounts receivable questions.
- Initiate past-due collection efforts before escalating matters to the internal management team.
- Prepare bill detail, delinquency, posting, weekly scorecard, and other accounting reports as requested.
- Update activities and records on AppFolio property pages.
- Review vendor statements to confirm all invoices have been received and follow up as needed.
- Review upcoming tenant charges and proactively notify the Property Manager of changes.
- Perform other related duties as assigned.
What Success Looks Like - Commercial accounts receivable remains below the established delinquency threshold before escalation to Property Managers.
- Routine payables are consistently submitted by the weekly deadline.
- Accurate, complete, and timely accounting records are maintained.
- Strong, collaborative working relationships are established with the Property Management team.
Qualifications - Associate degree in finance, accounting, or a related field preferred.
- At least three years of accounting experience preferred.
- Experience with accounts payable and accounts receivable data entry required.
- Experience with accounting software required; AppFolio experience is a plus.
- Working knowledge of Microsoft Office, including Excel, Word, and Outlook.
- Strong attention to detail and a high level of accuracy.
- Ability to work independently and take initiative with minimal supervision.
- Strong organizational, communication, and interpersonal skills.
- Ability to prioritize competing deadlines and manage multiple tasks effectively.
Work Environment and Physical Requirements This position works primarily in an indoor office environment with controlled temperatures. The role frequently requires communicating with others, listening, remaining stationary for extended periods, performing repetitive motions, using hand-eye coordination, handling materials, and reaching with the hands and arms. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Equal Opportunity Employer Reichle Klein Group is an Equal Opportunity Employer and complies with applicable Americans with Disabilities Act requirements. Reasonable accommodations are available for qualified individuals with disabilities.
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