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Administrative Assistant, Workforce and Community Services
Owens Community College
Administration
Toledo, OH, USA
Posted on Jan 8, 2025
Advertised Position Title:
Job Description:
Provides confidential administrative support and assistance to the Dean and Directors within Workforce and Community Services.
Essential Functions:
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Provides confidential administrative support and assistance to the Dean and Directors
within Workforce and Community Services.
Maintains schedules for department meetings and conferences according to established guidelines with prospective students, advisory committees, students, vendors, and staff.
Manages communications and exchange of information as appropriate and taking messages for the Office of Workforce and Community Services.
Manages and creates correspondence, forms, monthly reports, etc.
Maintains files and records as needed for Workforce and Community services. Coordinates department travel
Prepares board reports for department for Board of Directors' meetings. Provides fill-in assistance within department when necessary.
Knowledge, Skills, and Abilities:
Office machine Operation, Computer skills with knowledge of Microsoft Office programs. Organizational skills, Minute-taking ability, Office Management
Interpersonal skills, Excellent spelling and grammar, Office machine Operation, Computer skills, Organizational skills, Filing skills, Minute-taking ability, Communication (verbal and written) skills
Ability to organize facts and materials for presentations, Capability to make quick decisions under pressure, Ability to manage several projects at once, Ability to communicate effectively with students, co-workers, and community members, Ability to work supervised and unsupervised, Ability to maintain confidentiality
Highly Motivated, High work ethic and standards, Highly organized, Takes Initiative, Tolerance for Stress, Honest and dependable Team-Oriented, Attention to Detail.
Minimum Education/Experience:
High School Diploma or equivalent (G.E.D.)
2 -3 years of secretarial experience 1 year of computer experience