Contract Coordinator



Posted on Wednesday, July 10, 2024

Contract Coordinator

ID 2024-7305
Job Locations
US-CO-Denver | US-CA-Concord | US-CA-Chico | US-GA-Atlanta | US-CA-San Diego | US-CA-Los Angeles | US-AZ-Phoenix
Position Type
Regular Full-Time

Job Description

Take Your Career to the Next Level

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder’s local area operations have support teams that coordinate, lead, and contribute to the success of each region. We are looking for teammates who are interested in providing high-level and proactive support to different service lines!

Step into Your New Role

Kleinfelder’s GTS Area is looking to add a Contract Coordinator to the team! This immediate opening has flexibility to be located within any of these offices: Denver CO, Concord CA, Chico CA, Atlanta GA, San Diego CA, Los Angeles CA, or Phoenix AZ.

Job Duties and Functions include the following::

  • Work directly with Project Managers to support the execution of formal project contract document control processes.
  • Communicate effectively with the project management teams on deadlines and monitor approval process for all executed contract documents
  • Prepare and transmit time sensitive document sets at the direction of the Project/Area Manager.
  • Review and input task orders, change orders, or all supporting contract files for inclusion of specific documents or clauses as defined in procedures, and monitor approval turnaround timeline.
  • Manage subcontractors Master Service agreements and Work orders
  • Assemble contract file information and maintain contract records in a data management system.
  • Facilitate the workflow of contracts across multiple organizational interfaces, including contracts database and legal department.
  • Monitor the review status of documents to ensure reviews and approvals occur within project timelines.
  • Monitor compliance of subcontract contract and insurance requirements in compliance tracking software
  • Provide guidance and interpretation of insurance coverage pertaining to organization’s service contract requirements.

Required Experience:

  • Self-motivated, detail oriented professional with 3 to 5 years of related experience.
  • Well-developed presentation, communication, and interpersonal skills.
  • Proficiency with Microsoft Office applications (Word, Excel, Outlook, etc.).
  • Deltek Vision experience
  • Construction/Engineering industry experience minimum on 1 year
  • Contract Administration experience minimum 3 years.
  • Familiarity with insurance compliance and subcontract administration
  • Avetta experience-desirable

Move Forward with Kleinfelder

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose – together, we deliver.

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. The expected salary range for the position is displayed in accordance with the Colorado and California Pay Transparency Law(s). Final agreed upon compensation is based upon individual qualifications and experience. Hourly range: $20.07 - $35.11.

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)


Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.



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