Staff Civil Engineer



Other Engineering
Posted on Friday, June 14, 2024

Flex Time Administrative Services Specialist

ID 2024-7204
Job Locations
Position Type

Job Description

Take Your Career to the Next Level

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder’s local area operations have support teams that coordinate, lead, and contribute to the success of each region. We are looking for teammates who are interested in providing high-level and proactive support to different service lines!

Step into Your New Role

Our Tampa, FL office has an opening for a flex time Administrative Services Specialist.


We are looking for a highly motivated, organized individual who can assist in delivering on internal and external client requests in a fast-paced environment. The individual must demonstrate a working understanding of our business and be able to assist in facilitating the group's objectives.

The ideal candidate will work closely with the Administrative Supervisor to ensure the needs of the Tampa office are met in addition to supporting other offices remotely within the southeast area.

Job Duties and Functions will include the following:

  • Responsible for all administrative functions of an office in support of project delivery, including:
    • General office and personnel management
    • Ability to create, edit, and format documents
    • Knowledge of computer setup including cabling and monitor connection
    • Facilities, fleet administration, and tracking of certification trainings for EP&P team
    • Support project managers in contract management, document control, draft invoicing
    • Assist team with subcontractors and vendor set-ups
    • Responsible to maintain compliance with company policies

Excellent problem-solving skills and the ability to work independently are a must.

Critical competencies required for this position include:

  • Strong communication skills - verbal and written;
  • Competent in Microsoft Office Suite;
  • Familiarity of Deltek desired;
  • Strict attention to detail;
  • Ability to work with a diverse group of individuals toward a common set of goals;
  • Ability to manage multiple tasks with frequent interruptions;
  • A can-do, team attitude.


5 - 6 years of related experience, 2 - 3 years of business administration experience and knowledge of applicable laws and regulations required.


Associate degree or equivalent from two-year College or technical school required.

Computer Skills:

Advanced knowledge of MS Office including Word, Excel and PowerPoint required. Deltek database knowledge preferred.

Other Knowledge and Skills:

Excellent communication skills

Move Forward with Kleinfelder

Kleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose – together, we deliver.

Progress with an Employer that Values You

Kleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)


Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.


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